The ClickUp advantage lies in templates and a holistic approach to task management that aligns, engages, and propels teams toward unparalleled productivity. If you already use the Eisenhower Matrix, you’ll know that effectively sorting and handling tasks is a constant battle. When trying to prioritize tasks smoothly, you might often wish for the perfect tools, GTD apps, and templates to go along with your Eisenhower Matrix workflow. If you want an efficient way to organize and tackle your to-do list, an Eisenhower Matrix template can help.

• To keep your important tasks top-of-mind, add your Urgent & Important and Important & Not Urgent filters to your favorites.
• That way, everyone can follow the same prioritization process—and you can make sure your team is working in the most efficient way possible.
• Keep track of project status and provide key stakeholders with at-a-glance progress updates with a project status report template.
• Use our template to prepare an RFP, then organize and evaluate the responses—all in the same place—so you can pick the best vendor for the job.
• An action item template—where you decide the who, what, and when of every task—can help you organize your workflows and get more done.

Catching up with a friend or meeting with your coworker about a non-urgent topic can fall into this category. For example, answer an urgent email from your boss, or make a doctor’s appointment. Decide which tasks you should do first, which you can delegate, and which are optional by using the Eisenhower Matrix.

Neglecting Quadrant 2

Delegating tasks is one of the most efficient ways to manage your workload and give your team the opportunity to expand their skill set. Use the ClickUp Eisenhower Matrix Template to organize tasks with urgency and importance. It gives you a ready-made setup to sort and delegate tasks, a visual guide to prioritize quickly, and lets you dive into task specifics. Create a change management plan template to make the process easier. If you’re a manager, share your Eisenhower Matrix template with your team members to help them divide and conquer their tasks.

They are important for the overall success of a project or achieving long-term goals, and should be where most of your energy is focused. This quadrant is also where personal tasks can be placed, such as relationship items, important what are the 2 axes in the eisenhower box fun activities, personal development, etc. Use task management software to determine which of your tasks are of highest priority. With task management, you can categorize, color-code, and delegate tasks to your team.

Pros and cons list

Learn how a bill of materials template helps keep you organized by housing all the information needed for the successful completion of your project. With a weekly to-do list template, you can create a new task list in seconds every Monday. Keep everyone on the same page and clearly communicate important information to stakeholders by creating a communication plan template in Asana. For additional resources about project prioritization, check out this comprehensive guide to project prioritization. Same with The Eisenhower Matrix, it sorts tasks into four categories to help you decide what to do first.

The RACI Matrix is an essential management tool that helps teams keep track of roles and responsibilities and can avoid confusion during projects. The name pretty much says it—this Agile framework is all about helping you maximize efficiency by powering collaboration between product managers and dev teams. Together you can go over each to-do on the project agenda and evaluate them in terms of costs and benefits.

About the Eisenhower Matrix Template

The Eisenhower decision matrix template helps you prioritize tasks based on their urgency and importance. Instead of struggling to figure out in what order you should complete your tasks, decide which ones are urgent, which can be delegated, and which are optional. The template provides a presentable visual representation of which tasks to do now, which need to be scheduled, and which need to be delegated or deleted. Share this information with your team to guarantee that they are productive and efficient with their time.

You might find that some tasks don’t neatly fit into any quadrant. Your life is now organized—or at least it’s a step closer to it. Xtensio is your team space for beautiful living documents.Create, manage and share business collateral, easily.Join the 261,479 changemakers. Next, set up a filter to view your tasks by priority from across all your projects. Go to filters, then click “Add Filter” and title it Eisenhower Matrix. Assign a priority level to any task by clicking or tapping the flag icon and then selecting the desired priority level.

Business Setting

This method visualizes tasks in an Eisenhower Decision Matrix (aka Eisenhower Box). The horizontal X-axis represents the level of urgency with the left side being the most urgent and the right side the least. The vertical Y-axis represents importance, with the lowest importance at the bottom, highest at the top. Not urgent and not important tasks are time-wasting activities that should be ruthlessly cut out. These activities don’t contribute to progress on your goals but can end up taking over large chunks of time. Once you’ve gone through your to-do list and added tasks to the first three quadrants, you’ll notice that a handful of tasks are left over.

This free, easy-to-use Eisenhower Matrix template is available in two spreadsheet formats and is an excellent framework for strategic decision making. The editable quadrants allow you to customize tasks based on their urgency and importance. Use the quadrant’s key phrases to help you determine where to list each task. When you have a long list of tasks, your day can feel disconnected and challenging. Streamline and simplify your workflow with an Eisenhower Matrix and tackle big projects first while saving others for later.

Excel Eisenhower Matrix Template by Vertex42

The frequency you choose depends on how often new tasks come in. For example, if you get lots of new assignments each day, you may want to create an Eisenhower Matrix every morning. If you receive assignments less frequently, once per week might work better. For more help determining the priority and importance of your tasks, check out this individual productivity hub template set.

The Eisenhower Matrix is a simple decision-making tool to organize and prioritize tasks to ensure that you (or your team) work on what’s important and not just what’s urgent. Use Xtensio’s Eisenhower matrix template to effectively manage your time by prioritizing tasks based on urgency and importance. The Eisenhower Matrix is a task management tool that helps you organize and prioritize tasks by urgency and importance. Using the tool, you’ll divide your tasks into four boxes based on the tasks you’ll do first, the tasks you’ll schedule for later, the tasks you’ll delegate, and the tasks you’ll delete. In this piece, we’ll explain how to set up an Eisenhower Matrix and provide tips for task prioritization. The Eisenhower Matrix is a time management tool that helps individuals and teams prioritize tasks by categorizing them into one of four possible quadrants.

Dealing with each quadrant

Best of all, you can leverage all of FigJam’s other templates, tools, and community widgets to streamline your process even further. And because five heads are better than one, you can bring your whole team into the Eisenhower action. With just four distinct categories, it’s easy to carve up your or your team’s workload.